Create a good impression: get a proper business email address
Email in business is an important communication tool and using a business email address is far better than using your personal email address. Email for business should be kept separate from your personal email, eg yahoo or hotmail, as it gives you far more choice. For example a.smith@wheelerdealer.co.uk creates a far more professional image than asmith561@freemail.co.uk.
You can get a business email address even if you’re not ready to have a website just yet. Here’s how to set up and use your business email address in 3 easy steps:
Step 1 – choose your domain name
How? Visit the StartupStore to find and register your domain name. Ideally your business name and domain name should be the same. Try and pick a name that is:
- easy to remember
- not hyphenated
- doesn’t use an unusual spelling
Avoid names that are:
- trademarked by another business
- misleading in any way
See our article on choosing a name for your business for more guidance.
Domain names are allocated on a first come, first served basis and are usually registered for anywhere between 1 and 5 years. Make sure you renew your domain name before it expires: make a note of the renewal date rather than relying on a reminder from the company you registered it with.
Having a ‘.co.uk’ domain is still considered the most appropriate for UK businesses but there are other suffixes you can choose from.
Step 2 – find an email-only hosting package
How? The StartupStore provides an email only hosting service which is ideal for small business email requirements. You get up to 5 email addresses for only £4 per month.
There’s no need to pay for website hosting if you haven’t got a website, just choose a supplier who provides email only hosting services.
Step 3 – start sending and receiving your emails
How? Most service providers offer a fully functional webmail service which you can log onto using any internet enabled PC or mobile device to send and receive your business emails.
Alternatively you can set up your email software on your laptop PC or mobile phone to send and receive your emails. View this short VIDEO TUTORIAL from about.com on how to set up different email accounts in Microsoft Outlook Express.
An easier way to send and receive emails from different accounts
Use Microsoft Outlook 2010 to access multiple email accounts all from the same application,a nd set up a different email signature for each one. Once they're set up you just select the account you want using the drop down box.
We offer brand new boxed full copy versions of MS Outlook 2010 on DVD for only £105 + VAT. 
Setting up an email signature
You should, by law, provide business and contact details on all your emails - see our article on what contact information should be on your communications for more information.
The easiest way to do this is to set up a standard email signature which is automatically added to the bottom of all your emails. If you employ staff make sure they are all using similar email signatures too.
How? View another short VIDEO TUTORIAL on how to set up an email signature in outlook express.
Create a good impression: get a proper business email address
Email in business is an important communication tool and using a business email address is far better than using your personal email address. Email for business should be kept separate from your personal email, eg yahoo or hotmail, as it gives you far more choice. For example a.smith@wheelerdealer.co.uk creates a far more professional image than asmith561@freemail.co.uk.
You can get a business email address even if you’re not ready to have a website just yet. Here’s how to set up and use your business email address in 3 easy steps:
Step 1 – choose your domain name
How? Visit the StartupStore to find and register your domain name. Ideally your business name and domain name should be the same. Try and pick a name that is:
- easy to remember
- not hyphenated
- doesn’t use an unusual spelling
Avoid names that are:
- trademarked by another business
- misleading in any way
See our article on choosing a name for your business for more guidance.
Domain names are allocated on a first come, first served basis and are usually registered for anywhere between 1 and 5 years. Make sure you renew your domain name before it expires: make a note of the renewal date rather than relying on a reminder from the company you registered it with.
Having a ‘.co.uk’ domain is still considered the most appropriate for UK businesses but there are other suffixes you can choose from.
Step 2 – find an email-only hosting package
How? The StartupStore provides an email only hosting service which is ideal for small business email requirements. You get up to 5 email addresses for only £4 per month.
There’s no need to pay for website hosting if you haven’t got a website, just choose a supplier who provides email only hosting services.
Step 3 – start sending and receiving your emails
How? Most service providers offer a fully functional webmail service which you can log onto using any internet enabled PC or mobile device to send and receive your business emails.
Alternatively you can set up your email software on your laptop PC or mobile phone to send and receive your emails. View this short VIDEO TUTORIAL from about.com on how to set up different email accounts in Microsoft Outlook Express.
An easier way to send and receive emails from different accounts
Use Microsoft Outlook 2010 to access multiple email accounts all from the same application,a nd set up a different email signature for each one. Once they're set up you just select the account you want using the drop down box.
We offer brand new boxed full copy versions of MS Outlook 2010 on DVD for only £105 + VAT.
Setting up an email signature
You should, by law, provide business and contact details on all your emails - see our article on what contact information should be on your communications for more information.
The easiest way to do this is to set up a standard email signature which is automatically added to the bottom of all your emails. If you employ staff make sure they are all using similar email signatures too.
How? View another short VIDEO TUTORIAL on how to set up an email signature in outlook express.